Rules & Regulations

1. FAILURE TO EXHIBIT
Any organisation which, having signed a contract for exhibition space, fails to exhibit whether or not for any reason of the Exhibitor's own choosing and has not been released from the Contract by the Organisers shall be liable for the full amount stated in the contract plus any additional costs incurred by the Organisers as a result of such failure to exhibit. These terms cannot be varied under any circumstances.

2. LIMITATION OF LIABILITY
The Organisers, their employees or agents shall not be liable for the safety of Exhibitors, their employees, agents, contractors or invitees during the exhibition nor for any exhibits, articles or other property of whatever kind brought into the exhibition by Exhibitors, their employees, agents contractors or invitees or members of the public.

The Organisers shall not in any event be held responsible for any restriction or conditions which prevent the construction, erection, completion, alteration or dismantling of stands or the entry, sitting or removal of exhibits, or for the failure of and services or amenities provided by the hall landlords or other third parties.

3. EXHIBITOR'S INSURANCE
Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by and circumstance whatsoever weather by reason of fire, water, theft, accident or any other cause. The Exhibitor shall insure against, indemnify and hold the Organisers harmless in respect of all cost, claims, demands and expenses to which the Organisers may in any way be subject as a result of any loss or injury arising to any person (including members of the public or the Organisers's staffs, agents or contractors) or property howsoever caused as a result of any act or default of the Exhibitor, his employees, agents or contractors or invitees. If the Organisers so demands the Exhibitor shall provide proof to the Organisers that the Exhibitor has adequate insurance cover.

Exhibitors must ensure that their temporary staff and the staff servants, agents or contractors are insured against claims for workman's compensation. The period for which such insurance shall be maintained shall run from the time the Exhibitor or any of his employees, agents or contractors first enters the exhibition grounds, and to continue until he has vacated the exhibition grounds and all his exhibits and property have been removed.

4. GROUP STANDS
Contracting parties for group stands are responsible for ensuring that all Exhibitors within their group are fully aware of, and agree to abide by these Terms and Conditions and by the Rules and regulations of the Exhibition.

5. SUB-LETTING OF STANDS
The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or any part of his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent, distributor or licensee should state at the time of contract the names of the principals to be represented. This does not prohibit an Exhibitor displaying the products of a principal for whom he becomes agent, distributor of licensee after the time of contract, with the prior written permission from the Organisers.

6. FORCE MAJEURE
The Organisers shall not be liable to the Exhibitors by reason of any cancellation or part-time opening of the exhibition, either as a whole or in part, for any non-performance of their obligations under this contract of for any amendments or alterations to all or any of the Rules and Regulations of the Exhibition in each case to the extent that such occurrence is due to any circumstances not within their control.

7. PROMOTION DURING THE EXHIBITION
Exhibitors are reminded not to place stickers, signs or posters anywhere in the hall other than within their own stand. Likewise, Exhibitor's representative(s) may not distribute brochures, invitations, etc. along the gangways or near the entrances. This is unfair to other Exhibitors and an inconvenience to visitors.

8. SECURITY
a) Exhibitors and their staff will not be allowed in the exhibition hall after the show hours. If your displays are very valuable or sensitive and you wish to hire security personnel to attend to your stand exclusively during off show hours, please contact the Organisers for security services. Please note that you are requested not to use personnel from other security agency.

b) All personnel in the exhibition halls must wear identification badges at all times. Exhibitor Badges and Contractor / Service Badges are available from the Exhibitors' Registration Desk.
c) For security and safety reasons, exhibit movement in or out of the halls during show hours is not permitted.
d) Our Security Agency will guard the exhibition site in general, but their duties will not include specific attention to individual stands.

9. PAYMENT TERMS AND CONDITIONS
The payment schedule is as follows:
a) 25% payment of the total Invoice charges must be paid within 15 Days of the date of Invoice.
b) 25% Balance amount on or before 1st August 2017.
c) 50% Balance amount on or before 15th November 2017.

Exhibitors will not be allowed to occupy their space or stands if the payment terms specified on the contract are not followed. These terms cannot be varied under any circumstances.
No Exhibitors will be allowed to occupy their stands until full payment has been received by the Organisers. These terms cannot be varied under any circumstances.

10. RAW SPACE STALL SITE
The minimum size for a Raw Space Stall Site is 18 square meters. No restrictions are placed upon Raw Space Stall designs provided they meet as per guidelines.

The exhibitors must ensure that the contractor removes his off-cuts and debris from the hall and the stall is completed by 09.00 PM on 16th December 2017.

11. BUILT-UP STALL
The minimum size for a Built-up stall is 9 square meters. The built-up stall contractor will put up the Exhibitor's name and stall number on the fascia board. It is not allowed to attach any additional texts, logos, etc. on the fascia board.

12. ELECTRICAL INSTALLATION
All on-site electrical installation MUST be carried out by the officially appointed Electrical Contractor. All prefabricated electrical fittings will be subject to an inspection by the official contractor before connection to the mains supply. Payment for extra electrical load and consumption should be made to the Organizers.

13. EQUIPMENT INTERFERENCE
No equipment can be operated which makes excessive noise or causes electrical interference or annoyance to other exhibitors. In this matter the decision of the Organizers will be final.

14. DAMAGE TO STAND STRUCTURE AND EXHIBITION PREMISES
No person under any circumstance shall cut into or through any floor covering or wall nor alter any stand service structure except when authorized in writing by the Organizers.

15. STAND CLEANING DURING THE EXHIBITION DAYS
The Organisers will be responsible for the daily cleaning of the stand carpets and gangways. During the build-up /dismantling periods, independent contractors appointed by Exhibitors are responsible for the removal of the stand building / dismantling materials and rubbish.

16. UNFORESEEN OCCURRENCES
In the event of any occurrence not foreseen in these Rules & Regulations, the decision of the Orgainser shall be final.

17. ACCEPTANCE OF RULES
The very fact that an Exhibitor participates in the Exhibition as an Exhibitor, it will be presumed without any dispute that he/she, his/her company / organisation has read the Rules & Regulations formulated by the Organisers and as printed above and irrevocably confirms to abide by them. This is applicable to each and every participant irrespective of the amount or percentage of payment made to the Organisers and includes participants, exhibitors / co-exhibitors as well as companies / organisations of complimentary stalls, irrespective of the fact if they have signed or not signed the exhibitor contract form or any other document.

 
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Copyright © Nepal Medical Show 2017 : All Right Reserved
An Idyllic Platform for Surgical & Medical Products in Nepal    |   14 - 15 - 16 December 2017   |   Bhrikuti Mandap Exhibition Hall - Kathmandu - Nepal